It is best to contact before you prepare items for sale.  He can determine if what you plane to sell is acceptable.

Who can submit items.  You must be a CSS member to sell in Stamp & Cover Sales or an Auction. If you are not a CSS member, we invite you to join now. You must also be legally entitled to sell the items you consign. This means that you are the owner of the items or someone entitled to act on behalf of the owner.

Shipment to the CSS.   Items should be appropriately insured in transit to the CSS. The CSS is not responsible for items until they are received.  Items are insured while in the possession of the CSS. We recommend registered mail for valuable shipments.  Please package your items securely and send them to:

China Stamp Society
c/o H. James Maxwell
PO BOX 481844
Kansas City, MO 64148-1844
U. S. A.

Scans.   You should supply scans of the stamps and covers you wish to have listed. If you do not have a scanner, email Online Sales.  Scans must be JPEG images in RGB at 72-100 dpi (dots per inch) and large enough in size to clearly show the item (e. g. black margin on all sides). We recommend 100-150% for FDCs, 150-200% for postal history items and better FDCs, 200-300% for common stamps and 300-400% for better stamps or stamps involving small details.  Larger covers or pages of stamps can be smaller, for example 75-150%.


Description.    Items must be individually packaged, described and priced or a reserve price for auction items. Please email a Microsoft Word or Excel file with the titles, descriptions and prices for the items. You will need to use a lot numbering system that ties the cards or glassines containing the stamps/covers with the scans and the list of titles, descriptions and prices.  Please follow the title format we use in Stamp & Cover Sales and the Auctions. If additional information would assist the buyer in understanding the item, it should be provided for the description.  Postal history and FDC descriptions start with the year followed by the month and day (e.g. 1946 Mar. 23 XXXXXXXXXX).  We use three letter abbreviations for months with longer names. Stamp listings start with the Scott number followed by other catalog numbers (CSS, Yang, etc.) if helpful. The China Stamp Society Specialized Catalog of China To 1949 is cited as CSS.  We nolonger use Ma or Chan it the item is listed in the CSS Catalog. Look at the site and see how we title and describe items and follow that same approach. You must specify a price or auction reserve price.

We reserve the right to modify the description. Any faults, such as thins, creases, pulled perforations, etc., even if visible from the face, must be clearly described. Standard condition criteria are to be used, e.g. G, F, F-VF, VF or XF. You must specify the condition of gum on unused stamps, e.g. MNH, MLH, MH.  Hinge remnants, disturbed gum, NGAI, IWOG, etc., should be noted. No numerical or other grading of stamps is permitted, and such information will not be included in the listing.

Because buyers can search by looking for key words in your listings, be sure to write a detailed title and description and use standard philatelic terms. This will lead more buyers to your item. Use all descriptive terms that are applicable to your item: booklet, coil, proof, essay, specimen, souvenir sheet, etc. It is a good idea to use abbreviations in the title, but then spell out important words in the description. Use the link on the Stamp & Cover Sales page to see the "Abbreviations and Catalogs used." Take your time in writing the description – it is very important.


For educational or other purposes, you grant the CSS a non-exclusive, worldwide, perpetual, irrevocable, royalty-free, sublicensable right to exercise any copyright, publicity, and database rights you have in images of your items and any information you supply for their listing.


Terms of Sale.    There are no listing fees or image posting fees. The CSS reserves the right to refuse any items submitted for any reason. Items will be posted until sold or until you request they be returned. The CSS reserves the right to set a time limit after which an unsold item must be relisted at a lower price or returned to you. We reserve the right to charged an amount equal to 5% of the offering price, plus the cost of postage, for items that are returned to you, either at your request or for any other reason. 

To change the price or description of an item, Email Online Sales.

Payment for items.  The CSS fee is 15% of the sales price. Out of that 15% we pay all PayPal, credit card and other fees, packing materials, and the cost of maintaining the web site. You will be sent a statement every six months during which you have sale listing your items sold. You will be paid using PayPal "send money" feature or sent a check drawn on a US bank in payment of the sales price, less the CSS fee. Special arrangements must be made in advance for overseas sellers wanting another payment method. Items remain your property until they are sold.

Email Online Sales with any questions.

Protecting Your Personal Information. The CSS will NEVER request sensitive personal information such as passwords, bank account or credit card numbers, debit card numbers, personal identification numbers (PINs), or a Social Security number. Be very suspicious of any email that asks you for such information, it did not come from the CSS.  Provide personal data ONLY when you are in our secure Check Out.