SELLER INFORMATION AND SUBMISSION INSTRUCTIONS


Who can submit items.  You must be a CSS member to sell in Online Stamp Sales or Online Auction Sales. If you are not a CSS member, we invite you to join now. You must also be legally entitled to sell the items you consign. This means that you are the owner of the items or someone entitled to act on behalf of the owner.

Shipment to the CSS.   Items should be appropriately insured in transit to the CSS. The CSS is not responsible for items until they are received.  Items are insured while in the possession of the CSS. We recommend registered mail for valuable shipments.  Please package your items securely and send them to:


The China Stamp Society, Inc.
H. James Maxwell
1050 West Blue Ridge Blvd.
Kansas City, MO 64145-1216
USA


Scans.   You should supply scans of the stamps and covers you wish to have listed. If you do not have a scanner, Email Online Sales.  Scans must be JPEG images in RGB at 72 dpi (dots per inch) and large enough in size to clearly show the item (e. g. black margin on all sides). We recommend 100% for FDCs, 150% for postal history items and better FDCs, 175-200% for common stamps and 225-300% for better stamps or stamps involving detail.  Larger covers or pages of stamps can be smaller, for example 75%.

Description.    Items must be individually packaged, described and priced or a starting bid given for auction items. It is very helpful if you can email H. James Maxwell at stampsales@chinastampsociety.org a Microsoft Word or Excel file with the titles, descriptions and prices for the items. You will need to use a lot numbering system that ties the cards or glassines containing the stamps/covers with the scans and the list of titles, descriptions and prices.  Please follow the title format we use in Online Stamp Sales (OSS). If additional information would assist the buyer in understanding the item, it should be provided for the description section.  Postal history and FDC descriptions start with the year followed by the month and day (e.g. 1946, Mar. 23 XXXXXXXXXX).  We use three letter abbreviations for the month. Stamp listings start with the Scott number followed by other catalog numbers (CSS, Ma, Chan, Yang, etc.) if helpful. The China Stamp Society Specialized Catalog of China To 1949 is cited as CSS.  Look at the site and see how we title and describe items and follow that same approach. You must specify a price or starting bid. We reserve the right to modify the description. Any faults, such as thins, creases, pulled perforations, etc., even if visible from the face, must be clearly described. Standard condition criteria are to be used, e.g. G, F, F-VF, VF or XF. You must specify the condition of gum on unused stamps, e.g. MNH, MLH, MH.  Hinge remnants, disturbed gum, NGAI, IWOG, etc., should be noted. No numerical or other grading of stamps is permitted, and such information will not be included in the listing.

Because buyers can search by looking for certain words included in your listings, be sure to write a detailed title and description and use standard philatelic terms. This will lead more buyers to your item. Use all descriptive terms that are applicable to your item: booklet, coil, proof, essay, specimen, souvenir sheet, etc. It is a good idea to use abbreviations in the title but then spell out important words in the description. Use the link on the Online Stamp Sales page to see the "Abbreviations and Catalogs used." Take your time in writing the description – it is very important. If your item has topical aspects, include an appropriate word to describe the topic, e.g. train, bird, flowers, music, etc.  

For educational or other purposes, you grant the CSS a non-exclusive, worldwide, perpetual, irrevocable, royalty-free, sublicensable right to exercise any copyright, publicity, and database rights you have in images of your items and any information you supply for their listing.

Terms of Sale.    There are no listing fees or image posting fees. The CSS reserves the right to refuse any items submitted for any reason. Items will be posted until sold or until you request they be returned. The CSS reserves the right to set a time limit after which an unsold item must be relisted at a lower price or returned to you. We reserve the right to charged an amount equal to 5% of the offering price, plus the cost of postage, for items that are returned to you, either at your request or for any other reason. 

To change the price or description of an item, Email Online Sales.

Payment for items.  The CSS fee is 15% of the sales price. Out of that 15% we pay all PayPal, credit card and other fees, packing materials, and the cost of maintaining the web site. You will be sent a statement quarterly listing your items sold and a check drawn on a US bank in payment of the sales price, less the CSS fee. Special arrangements must be made in advance for overseas sellers wanting another payment method. Items remain your property until they are sold.

Expertization.  If a purchaser requests that an item be expertized by the CSS and the item is genuine, the purchaser pays the fee.  If it is found not to be genuine, you must pay an expertizing fee of $27. This is a reduced fee and you will not be sent an expertization certificate.  If you wish to receive a certificate you must pay the normal fee.

Learn more about Expertizing.

If the CSS Expertization Committee is unable to render an opinion, the purchaser may choose not to accept the item.  If they chooses not to accept the item, you will be charged an administrative fee of $27.  

If the purchaser wishes the expertization to be done by someone other than the CSS you will be contacted and you will have the choice of whether or not to agree to pay for expertization if the item turns out not to be genuine.  If the purchaser chooses another expertization service, the fee you pay for an item that is not genuine could be more than $27.

Email Online Sales with any questions.

Protecting Your Personal Information. The CSS will NEVER email you a request for sensitive personal information such as passwords, bank account or credit card numbers, debit card numbers, personal identification numbers (PINs), or a Social Security number. Be very suspicious of any email that asks you for such information, it did not come from the CSS.  Provide personal data ONLY when you are in our secure Check Out area.